Site Selection

While hotel contracting is THE most important part of military reunion planning, this involves site selection first – where does the group want to go? Near a military facility? A city with lots of attractions? Restaurants and shopping within walking distance? Free airport shuttle and parking? What are the top reunion destinations – and why? Not all hotels are reunion-friendly, and for that matter, not all cities are. We believe that a great hospitality room is THE key to a successful reunion. Can the group provide its own alcohol/snacks in meeting space? Suites are too small.

So site selection can sometimes begin with the question “Where can we go to get a great hospitality room?” If the group is zeroing in on a military facility then AFR will find the best reunion hotel available near that base. If the group is open to suggestions AFR will guide you to hotels that offer great hospitality rooms in cities that are popular reunion destinations.

The Premier Military Reunion Hotel Contract

Armed Forces Reunions, Inc.’s (AFR) founder, Ted Dey, co-authored the first third party Military Reunion Hotel Contract with one of the nation’s leading hotel contract attorneys for non-profit organizations – Barbara Dunn with Chicago law firm Barnes & Thornburg LLP. What is so special about this? AFR’s contract is written for military reunions by the nation’s leading advocates for non-profits in general, and military reunions in particular. Over the decades AFR has developed a vast network of reunion-friendly hotel partners that honor and appreciate military reunions. Consider AFR the USA’s National Reunion Bureau. We will guide your group to the best reunion hotel with the best rates, no matter where you want to go.

With the Covid-19 pandemic in mind, leading attorney Barbara Dunn says: “Now more than ever it is critical that a reunion group’s hotel contract reflect best practices and address all possible contingencies. Armed Forces Reunions’ Military Reunion Hotel Contract provides groups with the best chance of putting key contract provisions in place and expediting hotel contract negotiations.”

Every year Armed Forces Reunions books tens of thousands of room-nights in hotels nationwide. Our enormous buying power will guarantee your group the best room rates and the most concessions. Having booked thousands of groups in over 150 cities nationwide we know what hotels are reunion-friendly. Especially for smaller reunions, say goodbye to financial risk and the threatening attrition language in corporate hotel contracts. We are here to help your Reunion Chairman get it right – at no cost!

Finally there is a solution for small reunion groups that are not large enough to take advantage of an event planner’s full array of services. Is your group under 100 attendees? Head to to be connected directly with the hotels nationwide that accept AFR’s Risk Free Military Reunion Hotel Contract. No more stressful Room Attrition or Food & Beverage Minimum clauses. Our best hotel partners in the country that appreciate and want military reunion business have accepted this contract that only AFR groups can take advantage of. Simply click on the city you’re interested in, fill out the form, and our hotel partners in that city will contact you within a few days. Stop spending months on site selection and hotel contracting – makes it quick and easy!